Privacy Policy

Privacy Policy

SAFE STEPS D-Tech Awards 2023

Prudence Foundation (“we”, “our”, “us”) and Optimatic Pte Ltd (“e27”) take the privacy and protection of your personal data seriously. We are the joint data controller for personal data collected in connection with your SAFE STEPS D-Tech Application. Prudence Foundation is established in Hong Kong with a registered address at 13th Floor, One International Finance Centre, 1 Harbour View Street, Central, Hong Kong. 

This Privacy Policy sets out the basis on which we will process any personal data we collect from you, or that you provide to us, in connection with your participation of the SAFE STEPS D-Tech Awards event. 

Please read this Privacy Policy carefully so that you understand your rights and how we will collect, use and process your personal data. If you do not agree with this Privacy Policy, you should not join the competition or otherwise provide your information to us. 

For ease of reference, here is a summary of the information contained in this Privacy Policy.

• Who does this Privacy Policy apply to? 

This Privacy Policy applies to participant of the competition. 

• What information do we collect and why?

If you register for the competition, we require information (please list out the data filed) for the enrolment. 

• Who do we share your information with? 

Your information may be shared with our affiliates within our corporate group and selected third parties who support and facilitate the operation of the Competition. If a third party is engaged, this is only to process or store your information for the purposes described in this Privacy Policy. We may also be required by a court or legal obligation to disclose certain information in some circumstances. 

• Where do we store your information and how long do we store it for? 

Our support and technical teams are located in our and/or our affiliates’ offices around the world, who may have access to your information in order to support the competition.  We will not retain any of your personal data when it is no longer needed for any business or legal purposes.

We will dispose of or destroy such documents containing your personal data in a proper and secure manner when the retention limit is reached.

• What rights do I have over my information?

Depending on where you are, you may have certain rights with respect to your personal information, such as rights of access, to receive a copy of your information, to delete your information or to restrict or object to our processing of your information. 

• How can you get in touch with us?

If you have any questions about this Privacy Policy, you can write to our contact point at our registered address above or email us at dpo@e27.co

• How will we notify you of changes to this Privacy Policy?

We may revise this Privacy Policy from time to time. We will note at the top of our Privacy Policy when it has last been updated. We encourage you to check this Privacy Policy page from time to time to take notice of any changes we make, as the version of this Privacy Policy which is displayed on the website/latest communication takes precedence over all previous versions of this Privacy Policy.

1. Who we share YOUR INFORMATION with 

We do not use or share your personal data with others except as described in this Privacy Policy. In certain circumstances, we will share your information with third parties with your consent, as necessary, or as otherwise required or permitted by law. Specifically, we share your personal data with:

Companies within our corporate group which process your personal data in order to support the operation of the Competition. All related group companies may only use your personal data in accordance with this Privacy Policy.

Third party service providers who process your personal data in order to facilitate our provision of the Competition to you, including cloud service and data hosting providers. All service providers may only use your personal data in accordance with this Privacy Policy.

Legal, regulatory or judicial authorities (including law enforcement agencies and other third parties for compliance with the law)  in circumstances where we are legally required to disclose information about you to such authorities. For example, (i) in response to a legal obligation; (ii) if we have determined that it is necessary to share your personal data to comply with applicable law or any obligations thereunder, including cooperation with law enforcement, judicial orders, and regulatory inquiries; (iii) to protect the interests of, and ensure the safety and security, of us, our users, a third party or the public; (iv) to exercise or defend legal claims; and (v) to enforce our terms and conditions, other applicable terms of service, or other agreements.

Potential third party entities, in connection with an asset sale or purchase, merger, bankruptcy, or other analogous business transaction or re-organisation. 

2. WHERE WE STORE YOUR INFORMATION

We have a document retention policy that keeps track of the retention schedules of the personal data you provide us, in paper or electronic forms. We will not retain any of your personal data when it is no longer needed for any business or legal purposes.

Our support and technical teams are located in our and/or our affiliates’ offices around the world, who may have access to your information in order to support the operation of the Competition. We will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this Privacy Policy.

3. SECURITY

Although we do our best to protect your personal data, we cannot guarantee the security of your information transmitted through the Competition. Any transmission is at your own risk.

4. YOUR RIGHTS

You have certain rights in relation to your personal data. Your ability to exercise these rights will depend on the jurisdiction you are located in.

The rights set out under this section “Your Rights” apply to users located in the designated jurisdictions. If you are located outside these jurisdictions, your rights may differ. 

• Access: You have the right to access personal data we hold about you, and to be informed on how we use it and who we share it with.
• Portability: You have the right to receive a copy of the personal data we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.
• Correction: You have the right to correct any of your personal data we hold that is inaccurate.
• Erasure: In certain circumstances, you have the right to delete the personal data we hold about you. Such deletion is permanent and we shall no longer have access to such data, except in the form of anonymised data. 
• Restriction of processing to storage only: You have the right to require us to stop processing the personal data we hold about you, other than for storage purposes, in certain circumstances.
• Objection: You have the right to object to our processing of your personal data.
• Withdrawal of consent: Where we rely on consent to process your personal data, you have the right to withdraw this consent at any time by emailing us at dpo@e27.co.

You may request for access, correction or erasure of your personal data by contacting us at dpo@e27.co

5. THIRD PARTY LINKS

Our website may contain links to other online platforms, plug-ins or other applications operated by third parties. We do not control such other sites or applications, and are not responsible for their content, their privacy policies, or their use of your information. Information you provide on public or semi-public venues, including information you share on third-party social networking platforms, may also be viewable by other users of the Competition and/or users of those third-party online platforms without limitation as to its use by us or by a third party. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators except as disclosed on Competition. We expressly disclaim any and all liability for the actions of third parties, including but without limitation to actions relating to the use and/or disclosure of personal data by third parties. Any information submitted by you directly to these third parties is subject to such third parties’ privacy policies.

6. COMPLAINTS

If you have complaints about how we process your personal data, please contact us at [email contact] and we will respond to your request as soon as possible.

7. CONTACT

We welcome your questions, comments, and concerns about this Privacy Policy or your personal data. Please send us any feedback to [email contact]. 

8. Language

Except as otherwise prescribed by applicable law, in the event of any inconsistency between the English language version and local language version of this Privacy Policy, the English language version will prevail. 

Privacy Policy

Prudence Foundation is committed to safeguarding your privacy and pledges to observe the requirements of the Personal Data (Privacy) Ordinance (Chapter 486 in the Laws of Hong Kong). This Privacy Policy applies to this website provided by Prudence Foundation and sets out how Prudence Foundation may collect, use and disclose your personal information.

When you use this Website, Prudence Foundation will not collect any information which identifies your personal identity unless you have been informed that collection is taking place.

Except as specified in the “Collection of Personal Information” section below, Prudence Foundation will not disclose any of your personally identifiable information to third parties except when having your permission or under special circumstances, such as where required by law or in order to protect our legal rights, or in connection with a merger, acquisition or sale of all or a substantial part of our business, with or to another company.

Prudence Foundation will take all reasonable steps to ensure that the personal data you provide to us is properly stored.

If you have any queries in relation to our privacy policy and practice, please feel free to contact us.

Collection of Personal Information

The following are purposes for which personal information are collected by Prudence Foundation from its users:

(1) statistics and research;

(2) providing you with requested materials relating to the contents of the Website;

(3) communication with users of this Website;

(4) meeting any disclosure requirements imposed by law or regulatory authorities on Prudence Foundation, its affiliates or partnering financial institutions;

(5) assessing your suitability as a candidate for a vacancy within Prudence Foundation, contacting you, negotiating with you and making offers of employment;

(6) other purposes as notified at the time of collection; and

(7) fulfilling any other purposes directly related to (1) to (6) above.

We may collect aggregate data that does not allow you to be identified. This information helps us better understand your needs and adapt our Website and services. We may share aggregate data with third parties, including for advertising and marketing purposes.

Personal information of users of this Website collected by Prudence Foundation through this Website may be transferred and disclosed to any of the following parties (whether within or outside Hong Kong) for the purposes as specified in (1) to (7) above:

(a) other companies within the Prudential Group;

(b) any partners working towards the same charitable purposes as Prudence Foundation;

(c) third party administrators;

(d) professional advisors;

(e) any associations and federations of related charities that exist from time to time;

(f) any agents, affiliates, contractors or third party service providers who provides administrative, telecommunications, computer, payment, printing, redemption or other services to Prudence Foundation in relation to the operation of the business of Prudence Foundation;

(g) researchers;

(h) any persons and corporate entities to whom Prudential plc or its Affiliates, including Prudence Foundation, is obliged to disclose under the requirement of any law;

(i) any governmental and judicial bodies or regulators; and

(j) other parties as notified to you at the time of collection.

Prudence Foundation may transfer your Personal Information in connection with a transaction with another company which affects the control, governance, structure and/or management of all or a substantial part of its business, or if required to satisfy applicable legal or regulatory requirements.

This Website may contain links to third party websites. Prudence Foundation has no control over the content of such third party websites or the way that the operators of these websites deal with your personal data. You should review the privacy policies applicable to these third party websites to understand the ways in which these third parties may deal with your personal information.

When you access this Website, anonymous technical information may be collected about your activities on the Website (e.g. your IP address, the date and time that you accessed the Website, information relating to your browser and operating system, the pages visited etc.).

Prudence Foundation may use “cookies” (pieces of information relating to your preferences sent by the Website to your browser and stored on your computer hard-drive). Cookies enable the Website to remember you and your preferences when you visit the Website and enable us to tailor the website to your needs. Cookies do not identify you personally. However, if you do not want to receive cookies you can disable this function by changing your browser settings.

Prudence Foundation shall keep your personal information for as long as necessary to achieve the purpose for which it was collected and to comply with legal requirements. If Prudence Foundation no longer needs your personal information for any purpose, it will take reasonable steps to securely delete or destroy your personal information.

Users of this Website have the right to request access to and/or correction of their personal information held by Prudence Foundation. In accordance with the provision of the Personal Data (Privacy) Ordinance, Prudence Foundation has the right to charge a reasonable fee for processing such data access and correction request. If any users of this Website want to access or correct their personal information held by Prudence Foundation, please contact us or write to our “Prudence Foundation – Data Protection Officer” at our office – 13/F, One International Finance Centre, 1 Harbour View Street, Central, Hong Kong.

Prudence Foundation may from time to time amend this Privacy Policy and all personal information shall be governed by the most recent version of this Privacy Policy.